Your Office Needs Less Paper, More Space
Built for organizations tired of lost documents and overflowing filing cabinets
How much time does your team waste searching for documents? How many filing cabinets are eating up your office space? What happens when someone takes a critical file home and forgets it? DDMAS solves all of this.
Scan your documents once, store them digitally, and find anything in seconds. Works for contracts, invoices, employee files, customer records, permits - any document your organization needs to keep. Perfect for government offices, schools, hospitals, law firms, and any business drowning in paperwork.
What You Get:
- Find any document in under 10 seconds
- Access documents from anywhere, anytime
- Never lose another important file
- Control who sees what - security built in
- Free up office space (sell those cabinets!)
How It Works
Eight features that make document management actually simple
Document Scanning & Upload
Scan documents directly into the system using any scanner or your phone camera. Or upload existing PDFs, Word docs, Excel sheets. Drag and drop multiple files at once.
Smart Organization
Create folders by department, project, date, or however makes sense for you. Tag documents with keywords. System suggests where files should go based on content.
Lightning-Fast Search
Type any word from the document and find it instantly. Search by date, author, document type, or keywords. The system even reads text inside scanned images (OCR technology).
Access Control
Decide who can view, edit, or delete each document or folder. HR sees employee files, accounts sees financials, management sees everything. Audit trail shows who accessed what and when.
Version Control
Keep every version of a document. If someone edits a contract, the old version is saved. Can always go back to see what changed and when. Perfect for collaborative documents.
Easy Sharing
Share documents with colleagues via email or link. Set expiry dates for sensitive files. External sharing option for sending to clients or partners securely.
Automated Reminders
Set expiry dates for contracts, licenses, permits. System alerts you before they expire. Schedule document reviews. Never miss an important deadline again.
Secure Cloud Storage
All documents encrypted and backed up automatically. Access from office, home, or phone. Even if your computer crashes, documents are safe. Meets compliance standards.
Who Needs DDMAS?
Any organization dealing with lots of documents
Government Offices
Digitize public records and improve service delivery
Schools & Universities
Student records, transcripts, and administrative docs
Law Firms
Case files, contracts, and legal documents
Healthcare Facilities
Patient records, test results, and medical reports
Financial Institutions
Loan documents, compliance files, customer records
Real Estate
Property deeds, leases, and transaction documents
Manufacturing
Quality certificates, invoices, supplier contracts
NGOs & Non-Profits
Project documents, donor reports, beneficiary records
Investment & Pricing
Based on storage needs and number of users
Basic
KES12,000/month
- Up to 5 users
- 100GB storage
- Document scanning
- Search & retrieval
- Basic access control
- Email support
Professional
KES25,000/month
- Up to 20 users
- 500GB storage
- Everything in Basic
- OCR (text recognition)
- Version control
- Advanced permissions
- Priority support
Enterprise
Custom Pricing
- Unlimited users
- Custom storage (TB+)
- All Professional features
- Document digitization service
- Custom workflows
- API integration
- Dedicated support
- On-premise option
Document Scanning Service Available: We can help scan your existing paper documents. Contact us for a quote based on volume.
See DDMAS in Action
Schedule a demo and we'll show you how easy document management can be
Prefer to talk first? Call +254 742754541 or email info@fusesoft.co.ke
Ready to Go Paperless?
Join organizations across Kenya transforming their document management. Free up space, save time, never lose a file again.